We previously covered more than 15 places where you can find online data entry jobs, today let’s dig a bit deep into what remote data entry jobs are and the tasks that come with each one of them.
Data entry professionals mainly use computers and laptops with the help of data processing programs to input information into a database. Data entry job descriptions may also include transcribing data from recordings or phone conversations. While most data entry duties are handled electronically, paper documentation may be used as well, depending on the employer.
Most data entry jobs require a high school diploma. In many cases, no college degree is needed to get a job in this field. To be skilled at data entry, you need to be detail-oriented, possess excellent reading comprehension, and have at least basic knowledge of whatever word processing program or software you will be using.
Many employers also require a typing test to be completed before making an offer to a data entry specialist. The exact words per minute that you need may vary from employer to employer. But, of course, being a speedy and accurate typer is always a benefit if you’re aiming to secure a position in this field.
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Skills needed in data entry job
Based on my assessment, mastering the skills below and listing them on your resume is critical in getting your Data Entry job application to the top of the stack.
- Data Entry Experience
- Attention to Detail
- Communication Skills
- Customer Service
- Clerical Skills
- MS Office
- Administrative Assistant
- Written Communication
Types of remote data entry jobs
Let us have a look at the different types of remote data entry jobs and what responsibilities you will be tasked with when you land either of these opportunities.
1. Data entry clerk
A data entry clerk is responsible for taking the data they receive from a company and organizing it into an appropriate file system or spreadsheet format. They might also be tasked with updating outdated information and comparing new data sets to the original figures. Success in this role depends on organization and up-to-date computer software programs.
2. Coding Specialist
A coding specialist retrieves and organizes client data, aids in the creation of company documents, and oversees company databases. They may also be expected to coordinate between hospitals and insurance companies to record insurance reimbursement fees. This position relies heavily on a thorough knowledge of medical procedures.
3. Virtual assistant
A virtual receptionist works remotely for a company, performing many of the same duties that they would in an office. They are responsible for managing the company’s clerical needs such as managing calendars, appointments, and payroll information. They also spend time answering calls, taking messages, and forwarding callers to an intended recipient.
A transcriptionist or a transcriber is a professional who converts audio files into a text format. Some of the audio and video that they transcribe include interviews, podcasts, medical reports, TV shows, webinars, and focus groups. Data transcribers may be asked to work with confidential information, and they are expected to keep that information private.
A proofreader reviews manuscripts for grammar and punctuation errors. They can work in freelance positions or as part of a company on a contractual basis. A proofreader may be expected to fact-check the information in a manuscript for accuracy. In addition to fact-checking, they might be asked to familiarize themselves with industry research and terminology.
6. Data Technician
A data technician manages company data and enters it into organized spreadsheets, but they hold other responsibilities in addition to basic data entry. They are expected to manage company databases, communicate with departments about the accessibility of the data, complete necessary research and replace outdated client records with up-to-date information.
7. Data coordinator
A data coordinator’s job position is similar to those of a data technician, but their work involves more in-depth responsibilities. A data coordinator is responsible for completing spreadsheet data entry, overseeing company database information, and communicating with superiors about discrepancies in recorded data. This position sometimes requires additional educational requirements or experience.
8. Data transcriber
A data transcriber converts audio files into written word data. They listen to audio messages and type them out to create a visual representation of the audio file. They are also expected to listen to the audio multiple times to ensure they did not mistype any information. Data transcribers may be asked to work with confidential information, and they are expected to keep that information private.
9. Virtual receptionist
A virtual receptionist works remotely for a company, performing many of the same duties that they would in an office. They are responsible for managing the company’s clerical needs such as managing calendars, appointments, and payroll information. They also spend time answering calls, taking messages, and forwarding callers to an intended recipient. A virtual receptionist needs to have the right equipment to communicate effectively from their remote location.
10. Word Processor
A word processor creates workplace documents by using word processing software. Their job might require them to proofread and edit existing documents. A word processor is expected to maintain workplace documentation by completing routine updates on policies and figures. They may also perform clerical work in addition to those tasks.
Our Final Thoughts
Data entry jobs are required in a wide variety of industries and fields, but there’s one thing you can expect from all of them: Lots and lots of typing. Working in data entry, you will spend the majority of your time typing information—whether from a hard-copy source (like a form or an application) or an outdated computer file, entering it into a new format, a shared document, a piece of software, or something similar.
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